The GLA is looking to recruit an exceptional candidate to provide secretariat and clerking support to mayoral boards and decision-making processes.

You’ll be joining a high-performing team at City Hall with an excellent reputation. As well as mayoral boards, the wider team provides secretariat support to boards of the London Assembly, Transport for London, the Mayor’s Office for Policing and Crime, London Legacy Development Corporation and Old Oak and Park Royal Development Corporation. It’s an exciting working environment with great scope for professional development.

You will play a key role in local democracy, dealing with senior officers, politicians, and board members in a fast-paced environment. You’ll support work that you’ll then see covered in the media on your way home.

You need a proven track record of:

managing formal meetings involving decision-making processes, ideally in a high-profile or complex organisation

interpreting and applying governance best practice

dealing effectively with senior stakeholders

consistently meeting demanding deadlines in a pressurised environment.

We want someone who can see the big picture but maintain their focus on the detail. You will be able to work quickly across a range of issues and relish a challenge. Excellent written communication skills, and the ability to liaise with senior staff and politicians with tact and diplomacy, are essential.

If you have a question about the role or would like to discuss it informally, please feel free to contact Eleanor Lloyd at [email protected] to arrange a call.

Principal accountabilities

For a full list of accountabilities, please see the role’s job description at the following link here

PERSON SPECIFICATION

Technical requirements/experience/qualifications:

Proven track record of success in managing formal Board and/or Committee meetings.

Evidence of ability to interpret and apply governance best practice.

Behavioural competencies

Building and Managing relationships

… is developing rapport and working effectively with a diverse range of people, sharing knowledge and skills to deliver shared goals.

Level 2 indicators of effective performance:

Develops new professional relationships

Understands the needs of others, the constraints they face and the levers to their engagement

Understands differences, anticipates areas of conflict, and takes action

Fosters an environment where others feel respected

Identifies opportunities for joint working to minimise duplication and deliver shared goals.

Planning and Organising

… is thinking ahead, managing time, priorities, and risk, and developing structured and efficient approaches to deliver work on time and to a high standard.

Level 2 indicators of effective performance:

Prioritises work in line with key team or project deliverables

Makes contingency plans to account for changing work priorities, deadlines, and milestones

Identifies and consults with sponsors or stakeholders in planning work

Pays close attention to detail, ensuring team’s work is delivered to a high standard

Negotiates realistic timescales for work delivery, ensuring team deliverables can be met.

Responding to Pressure and Change

… is being flexible and adapting positively, to sustain performance when the situation changes, workload increases, tensions rise or priorities shift.

Level 2 indicators of effective performance:

Maintains a focus on key priorities and deliverables, staying resilient in the face of pressure

Anticipates and adapts flexibly to changing requirements

Uses challenges as an opportunity to learn and improve

Participates fully and encourages others to engage in change initiatives

Manages team’s well-being, supporting them to cope with pressure and change.

Application & Additional Information

Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role.

Please upload a supporting statement with a maximum of 1500 words to the ‘Additional Documents’ section of the form, ensuring you address the following technical requirements and competencies in your supporting statement. Word or PDF format preferred and do not include any photographs or images.

Please ensure your CV and supporting statement documents are saved with the job reference number as part of the naming convention (E.g. “CV – applicant name - 012345)

The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here: GLA competency framework

This role is based at City Hall, in the Royal Docks (Kamal Chunchie Way, London, E16 1Z).

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.

In addition to a good salary package, we offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

Application closing date: Sunday 14th January 2024 at 23:59

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.