Job Title: Regular Giving and Legacies Coordinator

Department/Division/Faculty: Advancement

Salary: GBP37,977 to GBP42,360 (pro rata)

Campus: South Kensington (hybrid working)

Job Summary

Imperial's Regular Giving and Legacy team is seeking a co-ordinator on a fixed term contract job share for 12 months. The role is three days a week, working days Wednesday, Thursday, Friday. For this role you will need to show experience of working in a fast paced, target-driven environment. You will bring outstanding written communications skills, along with strong attention to detail and the ability to work with a wide range of individuals.

This role is a great opportunity for a talented administrator who is looking for a starter role in higher education fundraising, with a view to progressing further in the field.

About us

Imperial's Regular Giving programme seeks philanthropic support up to GBP25,000 to advance the work of the College. Primarily, the programme focuses on soliciting support from alumni of the College. The Imperial Legacy team raises philanthropic income from alumni and friends who leave the College gifts in their will.

Both programmes raise funds for a variety of projects across the College including bursaries and scholarships, enhancing the student experience and Faculty level support.

Duties and responsibilities

Your responsibilities will be wide-ranging, but the key duties are:

Act as first contact for all fundraising related queries (by telephone, email, post and in person); liaise across the Division and with Communications and Public Affairs to draft and send appropriate responses. Support Regular Giving and Legacy teams with general administrative and office duties such as booking meeting rooms, organising catering and audio visual facilities. Provide diary management and PA support to the Head of Regular Giving and Legacy Giving. Support the planning and execution of telethon fundraising campaigns, and direct marketing fundraising appeals, including researching and collating case studies. Maintain the Regular Giving and Legacy team's budgets. Ensure budgets are adhered to by reconciling accounts on a monthly basis. Essential Requirements

In order to hit the ground running, you will need to possess the following required skills:

Experience of working in a proactive, customer-focused environment. Outstanding communications (both written and oral) and interpersonal skills. Ability to communicate effectively and concisely with a range of internal and external audiences. Excellent organisational skills and time management. Methodical approach to work with outstanding attention to detail. Ability to work and communicate with colleagues and senior stakeholders at all levels. Further Information

This is a 1 year fixed-term contract, and this position is part-time, working 3 days a week Wednesday to Friday. This role is based Imperial's South Kensington campus. Hybrid working is a possibility for this role and the role holder may be expected to work 40% or more of their time onsite. The opportunity for hybrid working will be discussed at interview.

For further information please contact Aimee Walton at

It is anticipated that first round interviews will be held week commencing 29th January 2024.

Closing date: 21/01/2024