Purchase Ledger / Credit Control Westbury on Severn GBP27,000

The Company

Multi million pound turnover, family operated business who have earned their reputation in their industry due to their commitment to supplying first class customer service at all levels

The Opportunity

Reporting to the Financial Controller, a split role combining responsibility over aspects of the Purchase Ledger process and also the Credit Control function to ensure customer accounts are managed effectively and that payments are received according to payment terms.

Key Accountabilities

Purchase Ledger:

Ensuring the efficient and accurate processing of transactions in accordance with company's accounting deadlines and approval processes. All relevant documentation is to be filed in an organised manner.Accurate coding to the correct company, department and nominal ledger code; ensuring the correct VAT treatments of each transaction. Posting of invoices to the nominal ledger are to be precise.Correctly matching invoices to purchase order before liaising directly with managers to obtain appropriate approvals where invoice approvals/disapprovals are to be made. Liaising with suppliers in the event of invoice disputes etc.Highlight queries accordingly if errors are noted and follow up with appropriate person to ensure resolved.Setting up new supplier accounts / completion of credit applications. Ensuring Bank details for new suppliers are independently verified internal process.Assistance with end of month payment run as required and filing invoices after completion.Reconciliation of key supplier ledger accounts monthly, necessary to reflect the exact position of the company's liabilities to the present date - should be completed prior to month end payment run.Ensuring payments on account are followed up in a timely manner along with any old balances.Allocate direct debits posted to the system as part of the bank reconciliation process.Producing creditor reports tailored to suit report user requirements as requested, including regular review with the relevant Management Accountant.Answering the main line within 3 rings.Support other colleagues within the finance team Credit Control:

And any other associated tasks as required.Monitor and review customer accounts to ensure timely payment of outstanding invoices.Develop and maintain positive relationships with customers to facilitate prompt payment and keep regular contact regarding overdue paymentsAssess creditworthiness of new customers using specified software and recommend credit limits and payment terms for customers based on results.Use of Sage 50 Bank feeds program to post customer receipts and ensure accounts are fully reconciled daily.Responsibility and overall management of a shared inbox dealing with customer queries, invoice and statement requests. Ensuring all responses are sent in a timely and professional manner.Collaborate with internal Sales department, to resolve payment disputes and improve cash flow.Review accounts for potential bad debt and report accordingly to the Financial Controller. Further information, please contact Rhian Mountjoy

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