The GLA is looking to recruit two exceptional candidates to provide secretariat and clerking support to GLA mayoral and MOPAC (Mayor’s Office for Policing and Crime) boards.

You’ll be joining a high-performing team at City Hall with an excellent reputation. As well as mayoral and MOPAC boards, the wider team provides secretariat support to the London Assembly, Transport for London, London Legacy Development Corporation and Old Oak and Park Royal Development Corporation. It’s an exciting working environment with great scope for professional development.

You will play a key role in local democracy, dealing with senior politicians, board members and GLA stakeholders in a fast-paced environment. You’ll often see the work you’ve been involved in covered in the media on your way home.

You need a proven track record of:

managing formal meetings involving decision-making processes in a high-profile, complex organisation

interpreting and applying governance best practice and frameworks

dealing effectively with senior stakeholders

consistently meeting demanding deadlines in a pressurised environment.

We need people who get the big picture but see the small but vital details at the same time. You will be able to work quickly across a range of issues and relish a challenge. Excellent written communication skills, and the ability to liaise with senior staff and politicians with tact and diplomacy, are essential.

If you have a question about the role or would like to discuss it informally, please feel free to contact Eleanor Lloyd at eleanor.lloyd@london.gov.uk to arrange a call.

Principal Accountabilities

A full list of accountabilities can be found in the Job description link here

Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role.

Please upload a supporting statement with a maximum of 1500 words to the ‘Additional Documents’ section of the form, ensuring you address the following technical requirements and competencies in your supporting statement. Word or PDF format preferred and do not include any photographs or images.

Please ensure your CV and supporting statement documents are saved with the job reference number as part of the naming convention (E.g. “CV – applicant name - 012345)

The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here: GLA competency framework

PERSON SPECIFICATION

Technical requirements/experience/qualifications:

Proven track record of success in managing formal meetings involving decision-making processes in a high-profile and/or complex organisation.

Evidence of ability to interpret and apply relevant legislation and governance procedures.

Behavioural competencies

Building and Managing relationships

… is developing rapport and working effectively with a diverse range of people, sharing knowledge and skills to deliver shared goals.

Level 3 indicators of effective performance:

Actively engages partners and encourages others to build relationships that support GLA objectives

Understands and recognises the contributions that staff at all levels make to delivering priorities

Proactively manages partner relationships, preventing or resolving any conflict

Adapts style to work effectively with partners, building consensus, trust and respect

Delivers objectives by bringing together diverse stakeholders to work effectively in partnership.

Responding to Pressure and Change

… is being flexible and adapting positively, to sustain performance when the situation changes, workload increases, tensions rise or priorities shift.

Level 2 indicators of effective performance:

Maintains a focus on key priorities and deliverables, staying resilient in the face of pressure

Anticipates and adapts flexibly to changing requirements

Uses challenges as an opportunity to learn and improve

Participates fully and encourages others to engage in change initiatives

Manages team’s well-being, supporting them to cope with pressure and change.

Organisational Awareness

… is understanding and being sensitive to organisational dynamics, culture, and politics across and beyond the GLA and shaping our approach accordingly.

Level 2 indicators of effective performance:

Challenges unethical behaviour

Uses understanding of the GLA’s complex partnership arrangements to deliver effectively

Recognises how political changes and sensitivities impact on own and team’s work

Is aware of the changing needs of Londoners, anticipating resulting changes for work agendas

Follows the GLA’s position in the media and understands how it impacts on work.

This role is based at City Hall, in the Royal Docks (Kamal Chunchie Way, London, E16 1Z).

NOTE: It is a requirement of the post that the post-holder agrees to Recruitment Vetting with Counter Terrorism Check, to be undertaken by MOPAC. It is condition of employment in this post to successfully pass those checks, at such intervals agreed by the GLA and MOPAC in accordance with shared services arrangements.

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.

In addition to a good salary package, we offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

Application closing date: 14th January 2024 at 23:59.

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.