A dedicated and international charity, working in both public and private sectors are looking for an incredible team assistant. You will support the PA to the CEO and Office Administrator, by running efficient and effective systems for front office and office operations. To support the HR Manager in HR Administration. To cover for PA duties to the CEO when the PA to the CEO and Office Administrator is not available. This support and coordination role will help the office as a whole to sustain high professional standards and effectiveness.

JOB ROLE: PA to CEO & Office Administrator

INDUSTRY: Charity

SALARY: 35k - 36k

LOCATION: West End / Hybrid

JOB ROLE:

Answer the UK main phone line and pass on messages to (UK) employees as appropriateOpen and process the post at the Centre and deliver to the relevant (UK) employeeManage the "front office" email account and ensure emails are replied to or forwarded to the relevant (UK) employeeSupport the greeting and receiving of (UK) guests atBook meeting rooms at for colleagues and external partners and arrange catering as requiredSupport events, facilitate and support hosting of meetings and events for partners, including travel, visas, accommodation, and catering; this may require some out of office dutiesManage the meeting schedule for All Staff Meetings and ensure that colleagues are confirmed for the presentation slotsSupport the management of the organisation's travel agentSupport the management of the organisation's mobile phone providerArrange couriers for employees as requiredCollect and maintain a detailed inventory of office equipment, IT equipment (mobile phones, laptops, desktops etc) and suppliesMaintain the equipment purchasing guide with input from the IT DepartmentSupport the management of GDPR data lists and data requestsKeep the Administration Manual up to date at all times

ESSENTIAL SKILLS:

Communicates clearly and concisely; expresses complex ideas in simple terms; listens to the views of others; changes communication styles to meet individual and audience needsHas a customer focused orientation to others, is flexible and always puts the good of others at the centre of decision making; optimises the culture of volunteerism and respect for others and is dedicated to purpose and fulfilling the missionIs a supportive team player, collaborates creating a culture of knowledge sharing and team learning to strengthen high business performance.Is proactive in teamwork, has the capacity for continuous business learning to facilitate mission.Inspires self and others to greater performance, professional standards and results; likes to get things done, seeks understanding of goals through role clarity and vision; accepts new challenges and opportunities to enable self-reliance and achievement of full potential; seeks learning, demonstrates a sound mind, and open to change; gives and receives timely balanced feedbackAcknowledges creativity, has the desire to expand capacity for new innovations (including technology); adapts established methods for new uses; creates individual, team and organisational learning opportunities; is focused on improving systems and processes; open to change; analyses, synthesises and challenges conventional thinking; supports the development of communities of practiceEnterprising attitude that is quick to search out alternative solutions to needs or problems; demonstrable ability to foster a healthy organisational culture of teamwork and collaboration in problem solving; creates and participates in communities of practice to establish networks of problem solving and organisational learning

If applying via the OA website please send to me directly on (url removed)

This opportunity is being advertised by the Office Angels West End team.

Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.

If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Our Retail team looks after Fashion and beauty roles nationally.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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