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We began our journey in 2016, by combining a diverse range of specialist information services companies, many with decades of trusted customer relationships and deep sector specialisms. Today, we believe in the power of connectivity and operate as a single company, with more than 3,500 colleagues worldwide, delivering value for over 5,000 customers globally. The combination of deep expertise within the industries we serve and innovative mindset, are unique and fundamental to ongoing success of our business.

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Headquarters in London, with offices across the UK, US, Dubai, India and Australia, GlobalData serves a worldwide customer base with progressive solutions of the highest quality.

Description

Arena International, part of GlobalData, runs 50 + international market leading conferences every year across a variety of sectors. Our growing international portfolio spans across 3 key industries pharmaceuticals, consumer goods, and financial services with events running globally across UK. US, Europe and Asia.

We are looking for an experienced, hand-on Operations Executive who thrives on detail and has a passion for delivering excellence. You must be confident in administration and coordination all processes and procedures associated with running multi -streamed, confex and conference event formats.

Our core event portfolio is in person, flexibility to travel is a must. (6-7 events/year)

Experience of hybrid, digital, awards and 121 meeting formats also highly beneficial.

This is a great opportunity for anyone who enjoys problem solving, delivering great customer experiences, working in fast paced environments and loves to travel.

Key Responsibilities

Event Management

- Plan and attending and running events ensuring smooth delivery on site

- Venue liaison and coordination

- Event supervision onsite; set up, registration, F&B, AV, Dismantle

- Attendee/client queries/liaison ( sponsors, delegates, VIPs, speakers, staff)

- Process event bookings

- Filling/Reporting

- Managing event checklists

- Co-ordinate branding, signage and catalogue information

- Create briefing documents/invitations and follow up with attendees

- Guest list management

- Maintain and update database as delegates are confirmed

- Sourcing flights, hotels accommodation and all related matters (Visa, Transfers and Exhibitor Fees)

- Compile event catalogue/delegate packs for all attendees in-line with deadline requirements

- Proof reading

- Maintain full, accurate and up to date documentation, filing and procedures

- Sourcing of AV and any external suppliers

- Control and monitor spending costs within the allocation budget; finalising event costs with reviewing supplier invoices and preparing event hotel commissions

What We Look For

- Minimum of 1-2 years experience in B2B commercial events, preferably conference, confex, award, 121 meetings formats. In person/Digital

- Experience working with budgets - GCSE Grade C maths minimum (or equivalent) maintaining and responding to the events P&L requirements to keep the event on track financially.

- Excellent time management and organizational skills with experience of reporting on activity

- A working knowledge of another European language is desirable, though not essential

- High level of IT competency, including word and excel

- Excellent interpersonal skills - ability to deal with a wide range of people at all levels

- Meticulous attention to detail

- Process driven, resilient and resourceful to deliver successful events depending on specific requirements including design, catering, AV and event technology, signage onsite, liaison with guests etc.

- Ability to prioritise, plan and organize workload often with conflicting time constraints

- Flexible team player, with ability to work under pressure

- Ability to use initiative and work self-directed

- Have a can-do solution-oriented attitude

- Negotiation skills