A highly respected Douglas-based Finance Sector company is seeking an Office Secretary to join their friendly, established team.

Role Profile

The focus of the Office Secretary is to act as receptionist and provide secretarial and operational support to the business, providing a high level of customer service and ensuring tasks are carried out in accordance with company policies and procedures.

Duties will include:

Cover all aspects of reception duties, including answering telephone calls, meeting and greeting clients and visitors Manage MS Outlook calendars Diary management for Client Directors Manage meeting room bookings and video equipment requirements Arrange and book travel for Client Directors, including flight and hotel options and preparing travel itineraries in line with the company expenditure policy Set up and clear meeting rooms, including arranging refreshments and lunches for meetings as required General office and administration duties as required Cover for post, filing and operational facilities as required Person Profile

The ideal Office Secretary will be:

Hold GCSE (grade C or above) or equivalent English Language qualification Proficient in the use of MS Office applications Previous experience in a professional office environment Proven interpersonal skills, with a confident and friendly manner Accurate attention to detail is essential Strong organisational skills and the ability to cope under pressure during busy periods NOTE: the role entails physical lifting / moving of office supplies, archive storage and equipment