Your new company

This company is an International Hotel and Hospitality Company. They currently own 14 Hotel Brands ranging from 3 to 5 stars, with over 700 properties worldwide!

Your new role

Coordinate and liaise with your counterpart for the France Corporate OfficeAssist UK Senior leaders & Corporate Office Heads of Department (HoDs) with any day to day administration requirementsAssist Europe/Asia Corporate Office personnel with enquiries, liaising with senior managers throughout the organisation as necessaryOversee the Office Meeting Room (s), ensuring necessary arrangements are metCo-ordinate logistics, catering requirements, agendas, minute taking and distribution list for meetings involving senior leaders as requiredManage the social and engagement activities for the Corporate OfficeMeet & greet internal and external visitors at the Corporate Office, ensuring professional and courteous levels of serviceScreen and field calls to Corporate Office personnel or take accurate and detailed messages if necessaryLiaise and co-ordinate with homeowners on building maintenance, repairs and servicingManage daily post and courier services (as & when required)Liaise with Housekeeping to ensure consistent and well maintained cleaning standardsManage the office security and access administration process, ensuring that all new starters are provided access and shown evacuation procedures with the leaver's keys accurately recorded as returnedLiaise with IT & Maintenance for desk telephone, managing new staff and are equipped with the appropriate support (user guide/voicemail access etc.)Coordinate the Management Company invoices (from all functions), accurately recording the summary of those collected and providing to Finance for payment as appropriateCoordinate a central register of supplier contracts for the Corporate Office, managing each service needOrdering of respective office and kitchen suppliesManage the online booking system for Corporate Office staff to book any local and international travel and all accommodation requirements as requested and required, ensuring compliance with the Delegation of Authority and the internal travel policyAct as a first aid representative for the Corporate Office populationLiaise with the building management for Fire Warden ResponsibilitiesManage special projects as and when requiredNew Starter Corporate Office Induction Checklist/Buddy Showround

What you'll need to succeed

Fluent spoken and written EnglishDesirable spoken and written French and GermanProficient Microsoft user (Word, Excel, Outlook etc)Three to five years of administration experienceAdmin or secretarial related qualifications would be an advantage.

What you'll get in return

Excellent benefits packageFlexible hoursCommute allowance

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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