Office Accounts Administrator Fixed Term Contract (6 months) Competitive + Benefits Surrey This role requires flexibility during our busy season is key with regards to hours and days worked. Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible.This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service. We are looking for an Office Accounts Administrator to undertake the following duties on a day-to-day basis: Key Responsibilities Processing payments, invoices and receipts and entering data into databases then filing hard copies Preparing clients financial statements ready for Manager's final approval Collating and putting in date order a file for presentation of expenditure to be given to the Client Verifying the accuracy of weekly expenditure as received from accounts department and alerting them of any fraudulent transactions or discrepancies Making sure all receipts are accounted for and correctly assigned to clients Produce a variety of reports for management using Excel Processing refunds and any other adhoc duties Maintaining up to date and accurate records Accounting for daily bank activity Updating relevant spreadsheets in given deadlines Highlighting areas for improvement to prevent re-occurring problems Communicating with suppliers when required. This may include resolving issues and liaising in a courteous & professional manner Raising Client statements Providing a thorough checking system, ensuring all paperwork has been authorised, coded and keyed correctly To maintain a clean and organised work place at all times To ensure a professional approach is undertaken in performing duties when interacting with clients, colleagues and external providers, with particular emphasis on maintaining confidentiality. To provide excellent customer service to all visitors and callers Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality Liaise regularly with colleagues, supervisors and managers to ensure an efficient and effective service is delivered to the client at all times To carry out any other reasonable requests as instructed by Management Provide a highly customer focused service to the company and client at all times Adhere to all Company policies and procedures, particularly in regard to health and safety Any other duties as and when required which could include the following; Assist with any client purchasing requests, including online, local, and traveling in order to hand pick items requested by the client Receiving deliveries and ensuring they are correct Ensure that goods in are marked off on the order forms Pack with care and organize shipping of any items that need to be sent to Client Identify and organize the safe packing of any hazmat items separately to those of a safe nature Assist with any visa applications Assist with restaurant booking Booking and viewing hotels for suitability Help with any party planning and marquee hire Accompanying Clients to appointments, hospitals, opticians etc and animals to vets if required Organise cars, drivers and security as requested Carry out word processing, filing and any relevant computer-based administration including accurate job logging on company system Provide cover for colleagues during periods of absence

Knowledge/Experience/Skills/Abilities Previous office administration experience Previous experience processing invoices and dealing with stock control Strong IT skills including high competency with MS Office, particularly Word, Excel and Outlook, and the internet Strong numerical skills

Personal Attributes Highly conscientious Strong time management, organisation and planning skills High level of written and verbal communication skills across all levels Enthusiastic and self-motivated with the ability to use their initiative Highly flexible and adaptable Can work under pressure with the ability to meet strict deadlines Reliable and punctual Highly professional and presentable Able to work well in a team and unsupervised Extremely confidential and discreet Can follow instructions in a cooperative and accurate manner Logical and systematic Multi-task orientated - ability to administer work efficiently and timely across various projects simultaneously Highly level of customer service with an excellent telephone manner APPLY NOW