Title of Job

Grounds Maintenance Contracts Manager /soft landscape projects manager

Desired Training & Experience for Job applicants

Previous experience with computers, particularly Email and Word

Horticultural awareness

Previous experience of managing GM contracts and staff

Training Requirements in post

(i.e. CPCS, IPAF, Computer Literacy, IOSH, etc)

IOSH Managing Safely

Word, Windows, XL at basic to intermediate levels if staff does not already have the necessary skills

Possible Management Training

EvoM Training

Resources required once in post

(i.e., phone, computer, car, van, etc)

Mobile Phone

Computer

Van

Company Credit Card

List of allocated contracts and staff

Reporting To:

Operations Manager

JOB DESCRIPTION

Reports to the Operations Manager and SHEQ Director

Raise and submit a monthly GM Report to the Ops Manager to include progress, issues, defects, works completed, works due/overdue for all sites

Keep the Ops and Commercial Manager informed of any site damage and any contractual issues Liaise with all allocated Clients maintaining a high level of communication

Being proactive in helping to resolve any site problems, complaints, or difficulties

Attend all Managers, Department and Client meetings as and when required

Raise quotes for any extra work (via the Operations Manager) with the Client ensuring that the works are accurately costed and profitable

Order all materials required for the works and ensure all additional works are invoiced as soon as they are complete

Control of all their allocated Supervisors, Chargehands, Foremen and Operatives behaviour, workload, tasking, hours worked, holiday, sickness, and absenteeism

Raise / Check Staff Time Sheets weekly and submit to accounts and Agency on a Monday

Provides written or verbal reports to the Client as required in the Contract/Specification

Managing of all allocated Grounds Maintenance sites in a professional manner and ensuring that they are maintained as required within the contract/specification and schedule of visits received from the Operations Manager

Snagging all sites with particular attention paid to identifying poor quality workmanship and ensuring that snagged work is rectified to the schedule

Ensuring that they and their Supervisors/Foreman maintain all paperwork records required by the company for site work & snagging

Ensuring the quality and quantity of all GM works carried out by their staff and that their staff maintain high standards of dress and deportment whilst on site

Managing of all subcontractors use on company sites ensuring that works are carried out safely, to agreed standards, and are profitable

Complete new staffs 6/13-week reviews and annual staff appraisal on time

Create a working environment that has a high work ethic, is free from any discrimination and has a good level of moral values

Disciplining staff when necessary up to and including second Written Warning level

Ensuring that Supervisors, Chargehands/Foreman carry out their jobs correctly, adequately supervise all staff to ensure they work safely and that they complete all Daily Activity Briefings, Toolbox Talks and Daily Plant Checks (DABS, TBT, Plant Forms are to be handed to the Manager for checking on a weekly basis then passed to the SHEQ Team)

Employ agency and temporary workers as required

JOB DESCRIPTION

Ensuring that all staff are trained and competent before being given a task and that any new starters, agency or temporary workers are inducted and trained and that these training records are completed and returned to the SHEQ Department

Informing the SHEQ department of any external training required by their staff

Ensure that they are familiar with, and observe, the requirements of H&S, Quality and Environmental Policies, Management Systems and Procedures that are pertinent to Grounds Maintenance

Manage all allocated vehicles and machinery in a proficient manner ensuring that their staff keep the machinery well maintained (operators checks) and the vehicles clean and tidy

Producing and updating Method Statements and Site-Specific Risk Assessments for all their works using allocated forms and ensuring that staff read and sign these method statements.

Carryout a monthly SHEQ Audit of one of their sites

Any other duties allocated by Operations Manager and SHEQ Director

Organising the summer watering schedule, labour, bowsers, standpipes, standpipe licences etc and ensuring all trees and large shrubs and GM sites including planters that are under warranty/defects liability / contract are watered

Organising Winter Drain Down & Spring Start Up on irrigation systems for any Live GM Contracts

Assist in producing O&M Manuals for maintenance

Raising a Master GM Work Schedule (Daily/Weekly/Fortnightly/Monthly) for all GM Contracts

Profitable running of GM Contracts

Ensuring GM Contracts do not suffer excessive plant and tree defects due to poor Grounds Maintenance or Watering

Liaising with F Perry and T Ashcroft and Suppliers to ensure GM Machinery is well maintained

Monthly checks of all GM Staff spray books to ensure they are properly completed (Sign Comments Box in the book for monthly checks)

Keeping the GM Stores and Pesticide stores tidy

Ordering Pesticides and 2 stroke oil, tools and machinery and spares as necessary on the company credit card, and approving GM purchases

Correct Management of the GM Credit card

Organising staff parking in London, paying for parking on the credit card or organising advances from accounts, collecting staff parking receipts and returning them to accounts

From time to time helping to manage small Construction Soft Landscaping projects as required by the Ops Manager

Assist the company in complying with our Carbon Reduce policies, targets, and objectives

Any other duties required by the Ops Manager