About The Role

Job Title: Finance Assistant

Location: Ipswich

Salary: Competitive

Business Overview

OCS UK & Ireland, part of the OCS Group, is a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services.

The company has a turnover of 1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Job Overview

To take the lead on the bank and cash function, responsible for the completeness and accuracy of bank and cash records with full monthly reconciliations.

Your focus will be to deliver service excellence to all internal stakeholders and ensure that timelines and strict key performance indicators are always adhered to.

Assisting in other general duties as requested by Senior Management and working towards streamlining month end processes and reducing timelines.

Benefits:

Informal hybrid/flexible working arrangements25 days holiday + bank holidaysFree fruit in our officeEmployee Referral Scheme (if you refer a successful candidate to one of our vacancies)Wide range of retail discountsRegular social and charity events are held in our officesGet involved in charity events in the local community

Wellbeing:

Discounted gym membershipEye test 25 voucher and up to 100 towards glassesJoin our Cycle to Work scheme via salary sacrificeAccess to "CHROMA", our internal colleague-led diversity and inclusion community - join a committee or take part in our D&I initiatives and eventsAccess to internal Mental Health First Aiders

Career development and recognition:

Immediate access to "Opportunity" our internal Learning and Development platformRequired professional membership fees paid forOpportunity to win monthly Superstar AwardsLong service awards

Key Tasks:

Daily electronic uploads of several bank accounts via HSBCnet & Santander into SAP plus a number of manual bank statements to be input into SAP.Clearing and allocating all items on the UK bank accounts in SAP and investigating any unrecognised payments, including Direct Debits, credit cards, payments, catering sales.Processing of Cheques/BACS/CHAPS/Inter-account paymentsReconciliation and banking of chequesInput and reconciliation of EPSYS cash and sales journals for catering sites and vending machine sales.Reconciling catering site banking and banking control accountsReconciliation of several catering site payment methods to include credit cards and chequesClient income - ensuring money is received and posted to meet SLAs and to ensure money is paid back to client in a timely manner.Monthly balance sheet reconciliationsSetting up and monitoring cash/coin services with appointed carrier and ensuring correct service level is provided.Credit card machine monitoring, including contacting the Bank for new machines and removalsThe ability to identify and escalate matters which require remedial action is critical in this roleMaintenance of a number of email accountsLiaising and maintaining close working relationships with both AR and AP teams. As well as our Banks, Carrier provider and external sites.Work towards continuous improvements in quality and efficiency of all work completedTo provide holiday and sickness cover for the Expenses Team for routine tasksAny other tasks/activities requiredCritical Performance Measures (CPMs) / Objectives:

Accuracy of the journals, returns and reconciliations performedWork with other key Finance team members to drive improvements in our processing and reporting capability from SAP as appropriateAdherence to deadlines, SLAs and KPIsDevelopment and control of processes and procedures to ensure the correct accounting treatment of cash and bank recordsAll reconciling items to be resolved within a monthProfessional Qualifications

Preferred AAT studier or AAT QualifiedMaths GCSEExperience

Good double entry book keeping skills (essential)Previous experience in banking/cashiering - dealing with cashPrevious experience in bank reconciliationsIntermediate Excel skillsPrevious experience of working with an accounting system preferably SAP