Clerk to Board of Trustees

Who are we?

At Dementia Concern, our goal is to provide specialist support and advice to every person living with dementia in Ealing, and their loved ones. Our deep-rooted passion means we are committed to constantly improving our services and expertise in order to provide the best care possible at every stage in the dementia journey. We are proud to be one of the first dementia charities in London to link directly between local GPs and the mental health teams. You will know there are many different types of dementia, with Alzheimer's being the most common. At Dementia Concern, our aim is to be the most trusted, dedicated and personal dementia charity in London.

We want to lead person-centred dementia care for everyone in Ealing, because dementia doesn't discriminate.

Our Mission

Dementia Concern supports people living with dementia and their carers to live as independently as possible by providing dementia care services and practical help.

Our Vision

To be the most trusted, dedicated and personal dementia charity in London by providing the highest quality, most effective care to those living with dementia and their affected loved ones. These services will be innovative, user led, high quality and cost-effective.

Key Facts

Job Title: Clerk to Board of Trustees

Salary: GBP30,000 full-time equivalent (pro-rata)

Office: 223 Windmill Rd, London W5 4DJ

Contract: Permanent, Variable Hours.

Hours: 10 hours per week, with flexibility to allow for quieter and busy periods in the year.

Reporting to: CEO

Location: Remote, with visits to the office for meetings with Chair/CEO

Attendance for minute-taking at Board/Committee meetings

Holidays: 25 days pro-rata

Main Purpose and Scope of the Role

To support the Chair of Trustees and CEO in providing comprehensive administrative assistance to the board and governance support for the charity. This is a new position which requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously. This role requires someone to raise the level of administrative support for governance and compliance of the charity.

The Board meets at least six times per year, with Committees meeting quarterly. There are ten trustees of Dementia Concern, bringing a wealth of professional experience across the healthcare and charitable sector, as well as experts in financial governance, risk, compliance and marketing. Most of the trustees have a personal connection to dementia which enhances their contribution. The Board is very engaged with the strategic oversight of and support for the operations of high quality community healthcare service delivery in Ealing.

Key Responsibilities

Board Support:

Coordinate and schedule board meetings, preparing meeting agendas, and distributing materials to board members. Including advanced calendar planning and co-ordinating dates across busy calendars. Take accurate meeting minutes and maintain official records of all board meetings, resolutions, and actions taken. Prepare and disseminate meeting follow-up materials, including action items, decisions, and deadlines. Provide administrative support to board members, assisting with committee and other meeting logistics as needed. Advise the board on legal and procedural issues and keep records of membership, training and attendance. Governance Documentation: Person Specification

Qualifications and Skills:

Assist in the maintenance and organisation of governance-related documents, policies, and procedures, e.g. trustees' declarations of interest. Ensure that governance documents are up-to-date and accessible to relevant stakeholders. Facilitate the dissemination of governance updates and policy changes to the appropriate personnel. Maintain documents such as "articles of association". Proven experience in administrative support, preferably in a board or governance-related role. Excellent written and verbal communication skills. Strong organisational and time management abilities. Proficient in office productivity tools, including Google and MS Office suites. Ability to handle sensitive information with confidentiality and integrity. Capacity to work independently and collaboratively in a team environment. Proven knowledge of compliance requirements for charity boards in order to support trustees in carrying out their role within the legal and regulatory framework. Personal Qualities:

Continuous improvement mind-set. Excellent planning and time management skills. Energy, enthusiasm and drive for good governance. A strong, flexible and positive work ethic. Self-motivated to retain enthusiasm and stay focused. Employee Benefits

How to apply and interview

Closing date: 12 midday on Thursday 4 January 2024

Interviews: Wednesday 10 January or Thursday 11 January (morning)

Employee Assistance Programme Employer pension contribution of 3% Professional and supportive working culture Please forward your CV for consideration. CV's are considered on a rolling basis and we may well be in touch with you, before the closing date.